Inbound Transportation and Warehousing (Forward Staging)

Crane Worldwide managed inbound transportation for six of the participating vendors, with the remaining three handling their own transportation logistics.

Key responsibilities in this phase included:

Transportation Coordination:

• Responsibility for booking and coordinating truck shipments from the vendors to the storage facility.
• The team actively participated in customs documentation validation and facilitated communication between the vendors and the nominated customs broker.

Collaboration with Vendors:

Crane Worldwide streamlined communication with all vendors, including those who opted out of utilizing Crane’s transportation services, to ensure coordinated inbound deliveries to the warehouse facility. This collaborative approach simplified the process, particularly for vendors who entrusted Crane with transportation.

Warehousing

Crane's warehousing solution was customized to accommodate the unique handling requirements for each equipment type. Detailed Standard Operating Procedures (SOPs) were developed for each category.

Quality Control Procedures:

• Upon receipt of goods, quality checks included documenting pieces, weight, trucking information, contact information, and purchase order numbers.
• Photos of each unit and its label were taken and uploaded to a shared drive for tracking purposes.
• Temperature and humidity monitoring ensured that sensitive equipment remained in optimal condition.

Inventory Management: Inventory updates were provided at the item level, and both the construction management team and vendors had access to validate the equipment received at the storage site.

Weekly Review: Weekly calls were held to discuss errant deliveries, damages, and address any outstanding questions or issues that arose during the warehousing phase.

Planning and Final Delivery

Crane Worldwide coordinated the final mile delivery from the warehouse to the construction site, involving daily calls to ensure seamless execution.

Delivery Configuration and Coordination:

• Approximately 90-95 truckloads of equipment required final delivery, with Crane managing load configurations based on site preferences.
• The order of deliveries was carefully planned, starting with racking, followed by MV switchgear and gensets.
• Coordinated communication across multiple channels with the Construction Manager, General Contractors, Equipment Vendors, and the Client to ensure timely delivery and keep all parties informed.

Delivery Logistics:

• Detailed validation of trucking equipment and driver credentials ensured compliance with site-specific restrictions such as hours of operation and the number of trucks allowed per day.
• Conditions such as daylight, weather, and crane availability were also considered to avoid delays.

Final Delivery Validation:

Proof of delivery (POD) was validated for each delivery to ensure all equipment arrived intact and on time.

KEY RESULTS

Efficient Coordination:

Crane Worldwide's involvement in transportation, customs documentation, and warehousing significantly streamlined the process, reducing the risk of delays or errors.

Custom Warehousing:

The tailored warehousing approach ensured the equipment was stored under optimal conditions and ready for seamless delivery to the construction site.

Proactive Planning:

Daily and weekly calls with vendors, the construction management team, and logistics partners allowed for proactive issue resolution and adherence to delivery schedules.